Case Aide/Career Lab/Administrative Assistant (Brainerd CareerForce)

Responsibilities

Primary Position Objectives:

This position exists to provide clerical and reception support to the CareerForce and coordinate the details of multiple programs.

Essential Functions:

Assist with the intake process as it relates to client programs. Maintain contact with vendors and obtain required paperwork and documents. Develop and provide a monthly report of clients served through multiple programs and documentation of completion of CareerForce services. Track information for intakes, support services paid, and requests declined using spreadsheet software. Type and compose various correspondence and forms. Answer the telephone, route calls and direct walk-in visitors. Manage appointment calendar and make travel arrangements. Develop and maintain office files and records. Respond to requests for information accurately and timely. Complete and transmit office documents. Process daily mail and maintain postage meter. Operate office equipment to ensure high quality correspondence. Order or purchase consumable supplies and distribute them accordingly. Process and record Team financial transactions and take staff meeting minutes. Assist visitors/customers in completing paperwork and referring to staff as appropriate.